Office 365 implementation plan can help you increase your business productivity
No matter how big or small your business is, the most important question you will ask every day is “How can I increase business productivity and ensure flexibility in my workforce?”
No organization can afford not to use the best software available in order to stay competitive in a fast-paced environment.
Microsoft Office 365 has become more relevant as organizations realize the benefits of cloud computing. This article will show you how to increase your business productivity using Office 365 implementation plans.
Benefits of Office 365 implementation plan
Microsoft Office 365 implementation plan supports active collaboration, smarter communications, and information security.
Office 365 migration plans offer greater accessibility and flexibility, scalability, and greater accessibility for small and medium-sized businesses.
Microsoft Office 365 allows you to add additional components and services according to your needs.
Office 365 migration allows you to manage your account from one web-based dashboard. It also provides easy maintenance and updates from Microsoft.
Office 365 migration or implementation offers cost-effectiveness, excellent pricing, and long-term solutions that are suitable for businesses of all sizes.
“Cloud First, Mobile First”, Business On-the–go, On Any Device” If these words are representative of your organization’s plans, and you know that Office 365 is the right platform for your growth prospects you should follow a systematic, step by step Office 365 Migration Plan.
You must be aware of the steps required, when they should be taken, and who will do each task as you plan deployment and migration into Office 365.
Let’s take a look at the steps that will ensure smooth implementation of the Office 365 Project Plan:
Moving existing data: This is a critical task during Microsoft Office 365 deployment. It involves moving your valuable data from your current system to the cloud. Your data will be much safer and more secure. The process can be a little complicated.
These three steps could prove to be very helpful:
Before you launch, it is important to organize your existing systems with the assistance of an IT consultant or administrator.
Divide your infrastructure among existing and new platforms.
It is important to move data slowly and not dump it all at once. To avoid severe problems, gradual migration is recommended.
Premigration identification and solutions for challenges: Moving your data to Office 365 securely can cause serious problems if you’re not prepared. It is important to decide ahead of time what data you want to archive and what data you wish to move to Office 365. You can evaluate your cloud governance needs, and also modernize your document management system by conducting timely premigration audits.
It is important to have a good understanding of the following:
SharePoint document management capabilities;
Document tagging and retention labels
Basic understanding of SharePoint document library functions
OneDrive for Business
You can also seek the guidance of professionals or use a third party migration tool to transfer your data to Office 365.
Proactive staff training: Your staff must be introduced into Office 365 prior to deployment. Your early adopters must be familiar with the new platform, its tools and features in order to make a seamless transition. Your employees should be informed as soon as you make the decision to migrate and deploy. You must disclose the expected launch date and address any concerns or questions as soon as possible.
These steps should be followed during preparation:
Active participation by employees in Office 365 training sessions
Encourage your champions to use Office 365 to its full potential prior to migration
Designate your tech-savvy employees to take on the program’s management.
It is important to continue training.
Migration training assistance can be provided by experienced professionals if needed. Depending on the needs of each organization, the number and type of steps required for Office 365 deployment may vary.
The following steps are required in general:
Domain ownership verification;
Connecting Office 365 with the on-premises systems
Checking user licenses;
Other post-migration tasks
You may also refer to the Microsoft Sample Office 365 Implementation Checklist, which includes the following tasks.
Determining deployment goals;
An inventory of the current environment.
Critical deployment decisions;