Your team must be productive when there is a big project in progress and a deadline. You want your team to be as organized as a mother preparing her child for school. This is why you need to hold follow-ups and meetings.
But there’s one problem: Your managerial tendencies could drive your team members to the wall in frustration.
It’s natural to want to ensure that everyone in the team is productive and focused so that milestones can be met on time. You might feel the need to inspect every aspect, ask as many questions as you can, follow up as often as possible, and be available for any problems or issues 24 hours a day.
This creates frustration and stress which can lead to a loss of focus and productivity. You feel pressure to deliver, but there is also resistance to your requests for meetings and constant nitpicking about every detail. This can lead to a decrease in enthusiasm and engagement within your team.
You need to find the right balance between being too involved in projects and not caring enough about your team’s needs. This will help you maintain balance and promote productivity at work. Let’s look at some ways you can manage your team and increase productivity without making them crazy.
Clarify the roles and responsibilities of each member.
Day 1 should begin with an understanding of each member’s role and responsibilities in the project. Answer any member’s questions or concerns about their role and establish boundaries to avoid task overlaps. This can be done with the help of a RACI chart.
Clear communication allows the team to work together without interfering with each other. This reduces the need for team meetings to clarify who is responsible for what. Everyone can now concentrate on the work at hand with a clear definition.
Always have a clear agenda for meetings.
A team meeting without an agenda is like asking for everyone to sit in a long room and have their ideas and questions thrown around. It defeats the purpose of holding a meeting.
Before you organize a meeting with your team, be sure to have a list of things to discuss. This will prevent everyone from losing their time and negatively impacting productivity. To avoid wasting time, make sure you set clear objectives for the meeting.
Follow-up should be done in a reasonable time frame.
Although the goal is to keep everyone informed, it can be more distracting than helpful to ask your team to meet for regular follow-up meetings.
You want to accomplish your goals, so it is important to keep a balance between follow-up meetings and actual work hours. Set up a reasonable follow-up plan that everyone can agree upon and stick to. If you have to address critical issues that could adversely affect the project or group, don’t schedule emergency meetings.
Only communicate with the people you need.
You may feel that everyone should be involved when you send emails or messages. This can lead to a flood of emails, which can drown your team in unnecessary emails every day.
You can limit the number of members to those who are directly involved in the conversation, and can contribute to the issue at hand. It would save everyone the time of reading messages that they aren’t able to relate to or contribute to.
Set realistic time frames.
It is important to set realistic deadlines, but this should be accompanied by workable timeframes that allow enough work to be done. This will ensure that your product meets the highest quality standards.
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