Divide and conquer: A simple approach to complex management

Written by Irina Gutnik, marketing manager at GBKSoft
Our customers often come to us with a basic idea or a list of problems. 90% of our projects are completely new. There are no wireframes, mockups, wireframes, specifications, or detailed concepts. Given that we often run up to seven projects simultaneously, it is easy to see how chaotic and inefficiently organized our workflow. ActiveCollab helped us to create a framework to organize the workflow at three main levels: development, project management, and task management within a project. ActiveCollab helped us to structure our workflow at three main levels: development, project and task management Tweet this File Storing and SharingIn our work, project management begins with the initial contact with a customer and continues until the final delivery and maintenance. ActiveCollab is self-hosted to ensure that nothing is missed. We use self-hosted ActiveCollab to store and share all wireframes and mockups with our clients in one environment. This is crucial for offshore development companies as we need to be transparent and trustworthy. ActiveCollab allows us to track all project expenses, starting with the initial Estimate we give to a client. This ensures that our clients are able to be certain that every penny was spent for a purpose. The same tracking tool lets us monitor deadlines and efficiently redistribute workload between our team members according to their productivity.DevelopmentThis is where all the beauty of ActiveCollab is revealed. You can organize your projects according to objectives, and assign tasks to milestones. Each milestone or task can be tracked and statistics can be gathered about how long each one takes. This simple structuring helps us meet deadlines and improve our time estimations. We can track progress and get statistics on how long each task takes. We have created a set a custom labels that are assigned tasks after each stage is completed. This helps us streamline the process. It was first used as a task management tool 4 years ago. Now, we are trapped in its vast array of features.